h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. What would you like the Union to do? endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Deadlines for Geography modules are available from the Moodle pages for each module. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. b`bd`a`%iHg`> You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Although we encourage you to discuss coursework with others, the final product must be your own work. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Raise an Extenuating Circumstances claim via the Student Enquiry Centre If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. and must cover the full period for which you are requestingmitigation. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. ECs are designed for emergencies. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Examination stress is a common experience and not usually considered an extenuating circumstance. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Luckily, extenuating circumstances are there to support you during these situations. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. All Extenuating Circumstances claims must now be submitted on Portico. Our events are designed to help you meet people, try new things and have fun. . This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Source: Shutterstock. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. SeeSection 1.5: Providing Supporting Evidence. You will need to provide the additional evidence within four weeks of being contacted. Applying for an EC STEP 1. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. This would bring us to equal standing with UCL clubs and societies. EMC If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. EMC All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. dissertations refer to the dissertation handbook for specific guidance). We provide opportunities for 300 staff and have an annual turnover of more . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You can find further details in UCL's Self-Certification Policy. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. You will also be notified of the outcome of your claim via Portico. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Do Share & Care schemes work for student accommodation? EMC If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Is the claim supported by appropriate evidence? These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. HPpuVru0 UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. If you can find evidence, its a good idea to apply for conventional ECs. If you are not sure whether you should use Extenuating Circumstances. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. Any claims submitted after the assessment has started must be accompanied by evidence. If youre struggling with situations beyond your control, extenuating circumstances could help. London, E16 2RD HPpuVru0 Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. PREPARE. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to [email protected] with appropriate supporting evidence (e.g. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. A decision cannot be made until your evidence is received. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. All coursework, projects and dissertations must be submitted. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Source: Shutterstock This could be: More about If the request is accepted, the student may be granted an extension. Cha c sn phm trong gi hng. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Coursework and project submissions dates are all available on the Moodle pages for each module. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. It is your responsibility to ensure that the work is submitted on time. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Then youll know where you are and how best to proceed with the assignments involved. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you had previous extensions for the same assessment, state the most recent deadline. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Together,wecanmake the world around usbetter, on campus and beyond. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You will receive a written response as soon as possible. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. What qualifies for extenuating circumstances? - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. If you do not submit the requested evidence, your claim will normally be rejected. /Tx BMC ` & endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. However, you will need to explain why you didnt submit your EC on time. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Where a student has a SoRA, extensions will be granted from the adjusted deadline. You can find a guide to submitting your claim on Portico on the UCL website. Our job is to make sure you feel supported every day. Non-IOE students should refer to their own faculties for EC advice. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Step 4: wait for approval. If you can imagine it, theres probably a society for it. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. See also Extenuating Circumstances and Reasonable Adjustments (section 10). The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. EMC /Tx BMC Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. After that, it is your work, and we normally see it only in our capacity as examiners. But you cannot self-certify once the exam has started; you must provide evidence. You can find further guidance on what your evidence should include in UCL's Academic Manual. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You will also be notified of the outcome of your claim via Portico. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. /Tx BMC If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Work will not be accepted by email. %PDF-1.6 % This will come into effect for 2024 applications (i.e. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. This step-by-step guide will clarify how to do that. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. there will be no penalty for submitting late). You can find a guide to submitting your claim on Portico on the UCL website. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. /Tx BMC Section 2.9: If you miss the deadline for EC claims. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Bereavement: You will be required to provide a death certificate. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. 535 0 obj <>stream This step-by-step guide will clarify how to do that. University Way However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. /Tx BMC Read about our Research Excellence Framework submissions and results. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances The Student Disability website has further information there. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. We live by four promises. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). If you submit your essays online, chances are your extenuating circumstances form will also be online. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream On the application form you will be asked to state your deadline this should be the most recent deadline. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Applying for an EC using self-certification. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence.
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